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Recruitment

Run your agency like the firms your clients already trust.

You built this agency on relationships and hustle. But your consultants are keeping shadow spreadsheets, candidates are being submitted twice to the same client, and nobody can tell you the fill rate on the Barclays PSL. monday.com gives your team the operational backbone to match your ambition.

Book Your Walkthrough →See workflows
Candidate + client pipelines in one platformOfficial monday.com partnerBuilt for perm, temp, and executive search
15 days
01 · RECRUITMENT
faster fill time with unified systems vs. disconnected tools
25%
02 · RECRUITMENT
average contingency fill rate. Best-in-class hit 90%+
44%
03 · RECRUITMENT
of hires now come from rediscovered candidates in existing databases
$28
04 · RECRUITMENT
per user/month, not $99–315 for Bullhorn
What becomes possible

The metrics Hays tracks, accessible at your scale

Robert Half consolidated 17 CRM systems into one. Adecco unified 40 platforms. The advantage of starting now is starting clean, one integrated system from day one, tracking the metrics that drive agency growth.

  • Dual pipeline visibility, candidates and clientsConnected boards model the many-to-many relationship between candidates, vacancies, and clients. See which candidates are submitted where, at what stage, and whether a placement with Client A means they’re no longer available for Client B.
  • Time-to-fill, fill rate, and margin per deskFirms using AI screening are 86% more likely to place in under 20 days. monday.com dashboards show time-to-fill by desk, fill rate by client, gross margin per consultant, and redeployment rate, the KPIs that separate HOT 100 agencies from the rest.
  • Compliance that doesn’t depend on someone rememberingAWR 12-week alerts, right-to-work document expiry, DBS check renewals, IR35 status tracking. Automated, not manual. A £60K fine per illegal worker isn’t worth saving on software.
Sound familiar?

The problems costing you placements

Agencies with disconnected systems take 39 days to fill vs. 24 for those with unified platforms. Those 15 extra days are where competitors steal your placements.

01 · YOUR CONSULTANTS

Your consultants aren’t lazy. Your system is fighting them

It takes 6 clicks to log a note and 8 to submit a CV. So consultants keep personal spreadsheets. Two people call the same candidate about the same role. Duplicate CVs reach the client. That’s how you lose a PSL position.

02 · YOU CAN’T

You can’t answer the questions that matter

The MD asks “What’s our CV-to-interview ratio on the Barclays PSL?” and it takes three phone calls and a Friday afternoon in Excel. Time-to-fill by desk, gross margin per consultant, fill rate by client. The data exists but nobody can access it.

03 · RECRUITMENT RUNS

Recruitment runs two pipelines, your CRM runs one

Candidates flow through screening, submission, interview, offer. Vacancies flow through qualification, sourcing, shortlisting, fill. These intersect at submission, a many-to-many relationship that generic CRMs model as a one-to-one deal.

04 · BULLHORN COSTS

Bullhorn costs more than your margin allows

Bullhorn starts at $99–315/user/month with no published pricing. Annual contracts from $20K+. Email automation, analytics, and AI are paid add-ons. Exit fees of $5–10K reported. For a 10-person agency, that’s $12K–38K/year before you’ve placed anyone.

How it works

Your recruitment workflows, solved in monday.com

Every workflow below is built during your implementation, configured to match your desk structure, fee models, and compliance requirements.

Workflow 01
Candidate and client pipelines running in separate systems
Connected boards model both pipelines with submissions as the linking entity. One candidate across 5 vacancies, one vacancy with 20 candidates, all visible, all trackable.
Connected Boards
Workflow 02
No visibility into consultant performance or desk KPIs
Dashboards showing time-to-fill, submissions per job, interview-to-placement ratio, and gross margin per consultant, segmented by desk, sector, and client.
Dashboards
Workflow 03
Placement aftercare and rebate tracking falling through cracks
Automated check-in reminders at 4, 8, and 12 weeks post-placement. Rebate period countdown with sliding-scale calculations. Anniversary prompts for referral requests.
Automations
Workflow 04
Compliance documents expiring without anyone noticing
Per-candidate compliance bundles with expiry dates and automated 30-day alerts. Role-specific checklists gate submission until documents are verified.
Automations
Workflow 05
Counter-offers killing placements during notice periods
Automated “stay warm” touchpoints during notice periods. Risk scoring at screening stage. Back-to-shortlist workflows that re-activate silver medallists instantly.
Automations
Workflow 06
Temp/contract lifecycle from booking to billing
Assignment boards tracking start dates, extension history, rate cards, and AWR qualifying week counts. Timesheet approval workflows feeding margin reconciliation.
Connected Boards
Compare the cost

Recruitment CRM pricing for a 10-person agency

Bullhorn charges premium prices with paid add-ons for the features you actually need. monday.com includes automation, dashboards, and integrations in every plan.

PlatformPriceNotes
monday.com CRM Pro$28/user/moFull CRM + automations + dashboards + 200+ integrations included
Bullhorn$99–315/user/moNo published pricing. Email, analytics, AI all paid add-ons. $5–10K exit fees
Vincere (Access Evo)$99+/user/moPost-acquisition service decline. Data export difficulties reported
Loxo$119/user/moCRM described as “bolted on, not core.” Automatic 5% annual increases
HubSpot Professional$90/user/moNo candidate/vacancy distinction. Built for B2B sales, not recruitment
Our services

How we help Recruitment firms.

CRM & Workflow Design

Dual pipeline and placement board architecture

Learn more →

Data Migration

Migrate candidates, placements, and compliance data

Learn more →

AI-Powered Automation

Automated compliance alerts and candidate nurture

Learn more →
Common questions

Honest answers from Recruitment firms.

We’ve got 10 years of candidate data in Bullhorn. Can we migrate safely?+
Yes. Migration runs in stages: full data audit, field mapping, test migration, validation, then cutover, typically over a weekend with zero downtime. CVs, submission histories, placement records, and compliance documents all transfer. We run both systems in parallel until your team is confident.
Can monday.com handle both perm and temp desks?+
Yes. Perm desks get candidate-to-placement pipelines with fee tracking and rebate clocks. Temp desks get assignment boards with rate cards, extension tracking, and AWR qualifying week counts. Both share the same candidate database and client records.
Recruitment runs two pipelines. Can monday.com model that?+
This is where monday.com’s connected boards shine. Candidates, vacancies, and submissions are separate but linked entities. One candidate across 5 vacancies, one vacancy with 20 candidates, all visible with status tracking at every stage. This is the exact many-to-many relationship that generic CRMs can’t represent.
My consultants won’t use another CRM. They’ve burned out on the last one.+
If they’re keeping personal spreadsheets alongside the current system, they haven’t adopted it. They’ve learned workarounds. monday.com eliminates the admin that drives shadow spreadsheets: fewer clicks to log activity, automations that handle follow-ups, and a mobile app that works. When the system saves time instead of adding it, adoption happens naturally.
What about compliance: AWR, IR35, right-to-work?+
Automated. AWR 12-week qualifying period tracking with alerts as contractors approach week 12. IR35 determination status per assignment. Right-to-work document expiry with 30-day advance alerts. DBS and professional registration renewals tracked per candidate. No spreadsheet cross-referencing required.
Bullhorn is the industry standard. Clients expect it.+
No client has ever pulled an agency from a PSL because of which ATS it uses. What gets agencies dropped is duplicate submissions, slow response times, and failed compliance audits, all symptoms of a system too cumbersome for the team to use properly. Any platform with an open API connects to the same ecosystem.
How long does implementation take for a recruitment agency?+
Basic candidate and client pipelines: 1–2 weeks. Full configuration with compliance tracking, temp billing workflows, consultant dashboards, and placement aftercare automations: 3–6 weeks. We time cutover around your billing cycle, no disruption to live placements.

References

Sources and further reading

Independent and primary sources we draw on when scoping migrations and recommending platforms.

Free assessment

See your agency’s workflow in monday.com, in 30 minutes.

We’ll map your candidate, client, and placement workflows, and show you exactly where data is leaking, compliance is at risk, and margin is being left on the table.

Book Your Walkthrough →Take the Migration Quiz